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Purchasing/Vendor Registration

Introduction

Welcome to the Morgan Hill Unified School District Purchasing Department.  Our primary function is to provide an efficient centralized service to all schools and departments in the procurement and delivery of supplies, services and equipment.  Our objective is to procure goods and services at the most competitive prices while complying with federal and state laws. This site provides information on potential vendor registration, policies and procedures, and other general information. For additional information, questions or comments, please contact Dianne Dalton in our Purchasing Department at 408-201-6056 or daltond@mhusd.org. For a copy of the PowerPoint Presentation from our “Doing Business with Morgan Hill Unified School District” meeting on October 22, 2012 – please click here

Purchasing Policies and Procedures

The Morgan Hill Unified School District Board of Education has adopted a centralized purchasing system; whereby, the District uses a competitive process in order to obtain the best combination of price, quality, service, and delivery.  The Purchasing Department conducts all purchasing transactions for the District. Purchases made in the name of the District without an authorized purchase order shall be considered an obligation of the person making the purchase and not an obligation of the District. The District actively participates in several cooperative purchasing programs to obtain effective and low cost products and services.  The combined volume of partners in the cooperative creates significant discounts.  In addition, participating in a cooperative purchasing program increases efficiency by reducing time spent to source, award and administer contracts. Click here to view and print A Vendor’s Guide to Purchasing Policies and Procedures

Current Bid Opportunities

Formal bids are typically advertised in the legal section of the Morgan Hill Times, San Jose Post Record or other reputable newspapers.  To increase access to bid opportunities we will post formal bids on this site as well

MHUSD RFB Milk/Dairy Bid

 

MHUSD RFP Preschool Consultant

Potential Vendor Registration

Please click here to be placed on the District’s potential vendor’s list. Please note that registering as a potential vendor does not guarantee a vendor will be notified everytime a quotation or bid for that particular commodity or service is requested.  This vendor resource list is used throughout the district.

The California Uniform Public Construction Cost Accounting Act (CUPCCA)

The Morgan Hill Unified School District offers this information to any individual, company, or firm wishing to be added to the District’s general construction informal bid list for all trades pursuant to Public Contract Codes 22032 and 22034 – The California Uniform Public Construction Cost Accounting Act (CUPCCA). Interested parties must submit the CUPCCA contractor/vendor application to be included. Application forms are available through the Morgan Hill Unified School District Facilities Department or can be downloaded by clicking here, by emailing Casino Fajardo at fajardoc@mhusd.org, or completing the online form by clicking here.  Forms returned via US mail should be addressed to:

Morgan Hill Unified School District

Facilities Department

Attn: Casino Fajardo, Director Construction and Modernization

15600 Concord Circle

Morgan Hill, CA 95037

Qualified contractors submitting proper documentation will be included in the Morgan Hill Unified School District informal bid construction list for the 2018 calendar year. The CUPCCA program covers informal bids on construction and/or maintenance projects of $175,000 or less for all construction trades. Please be advised that this does not automatically guarantee that you will be informed of, or included in all RFQ, RFP or bid requests as notices will be sent out for the category of work being bid. The District may also announce project opportunities in designated trade journals. The Morgan Hill Unified School District Board of Trustees reserves the right to reject any and all requests solicited, to waive minor irregularities, and make such decisions as deemed necessary in the best interest of the District.